A Web Server provides storage space for web sites, and access to data for the millions of internet users to view the data stored in its databanks. An Email Server is a dedicated server which deals solely with email storage and access. A Web Server and Email Server can be one and the same, performing the different roles simultaneously for the many sites which are hosted. However, for businesses, a dedicated Email Server is often the best choice. Whilst most hosting companies can claim that they offer 99.9% uptime, if both email and website are located on the same server, when one fails so does the other.
Email server Options
Many large companies choose to have separate Web Hosting and Email Hosting accounts, however for most users the email services which are sold as part of a hosting package are sufficient, and may even include separate Web and Email hosting. Email storage space uses an allocated portion of the total space allowance on the server, ensuring that should email storage space suddenly increase, it will never impact on the functioning of the website. Most hosting companies provide easy access to their email servers to allow for quick and simple maintenance of email accounts, with the facility to add and remove accounts as and when required. You can set individual space limits for different groups of users or individuals, and keep an online backup of email data should downloaded emails be accidentally deleted.
Buy for the future
When choosing Email Hosting, be sure to factor in future email requirements to ensure that there is sufficient scope for growth of the company and for changing requirements in email storage. Over time, the space required for email backup can grow considerably and having sufficient storage space allocated for email will ensure no loss of data, and will place less reliance on individuals for email account maintenance.